Society for Endocrinology - a world-leading authority on hormones

Events

Exhibition manual and forms

We are looking forward to welcoming you at the 2018 BES Conference at the Scottish Event Campus.

This area will provide you with all the information you require for the 2018 meeting. This area will be updated in the lead up to the meeting, we will notify you when new material is available.

If you have any questions, please contact Natalie Dass at conferences@bioscientifica.com.

Exhibitor Manual Download

Floor Plan Download

Please note that this plan is a working draft and may be subject to change.

Item                                        

Required

Online Form

 

Deadline date

Company profile, official name and  logo

Mandatory

 

Form A

21 Sept 2018

Fascia Board

Mandatory (for shell scheme)

Email - conferences@endocrinology.org

21 Sept 2018

Stand plans and contractor details

Mandatory

(if space only)

Form B

21 Sept 2018

Schematic

Mandatory (for shell scheme)

Form C

21 Sept 2018

Health and Safety Declaration

Mandatory

Form D

21 Sept 2018

Risk Assessment

Mandatory

Form E

21 Sept 2018

Method Statement

Mandatory – Space Only

Form F

21 Sept 2018

Copy of Insurance Certificate (incl. Public Liability up to £5m)

Mandatory

No form – send in copy of Certificates

21 Sept 2018

Complimentary Exhibitor Passes

Mandatory

Form G

5 October 2018

Additional exhibitor passes  (£150 +VAT)

Optional

Include in Form G

5 October 2018

PDF proof of Delegate Bag Inserts, Programme book Adverts and any sponsored items for approval.

Mandatory

No form – send in PDF of artwork

21 Sept 2018

IT equipment hire

Optional

Form H

22 Sept 2018

Rigging

Optional
(Space Only)

Form I

22 Sept 2018

Stand cleaning

Optional

Form J

22 Sept 2018

AV, Power, furniture & shell scheme graphics

Optional

Email - alex@outlineservices.com 

22 Sept 2018

Other Stand Services

Optional

Form K

22 Sept 2018

Stand catering 

Optional

Email venue - standcatering@sec.co.uk

22 Sept 2018

Freight Forwarding, Delivery and Bag Inserts

Optional

Order Form
Shipping Guidelines
Tariff

2 November 2018

Badge Scanner system

Optional

Coming Soon

Early bird deadline

18 Sept 2017

Accommodation

Optional

Online link

First come basis

Shell Scheme Spec

Information

Form N

N/A